Public Diplomacy Small Grants Program – Annual Program Statement
U.S. DEPARTMENT OF STATE
U.S. EMBASSY IN MADAGASCAR AND COMOROS,
PUBLIC DIPLOMACY SECTION
Funding Opportunity Title: U.S. Embassy in Madagascar and Comoros PDS Annual Program Statement
Funding Opportunity Number: AFMDG-21-01
Deadline for Applications: June 30, 2021
CFDA Number: 19.040 – Public Diplomacy Programs
Total Amount Available: $100,000 (pending the availability of funding)
Maximum for Each Award: $20,000
A. PROGRAM DESCRIPTION The Public Diplomacy Section (PDS) of the U.S. Embassy in Madagascar and Comoros, part of the U.S. Department of State, is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This Annual Program Statement outlines our funding priorities, our strategic themes, and the procedures for submitting requests for funding. Please carefully follow all instructions below.
Purpose of Small Grants: The Public Diplomacy Small Grants Program supports projects proposed by U.S., Malagasy, and/or Comorian educational, cultural, and other non-profit organizations or individuals that promote U.S. values, strengthen understanding between U.S. and Malagasy and/or Comorian people and institutions, and/or support U.S. Embassy goals of promoting transparency and good governance, economic prosperity, and sustainable development of natural resources. All programs must include a U.S. cultural element, or connection with U.S. expert(s), organization(s), or institution(s) that will promote increased understanding of U.S. policy and perspectives.
Examples of Public Diplomacy Small Grants Program programs include, but are not limited to:
- Academic and professional lectures, seminars, and speaker programs;
- Training, workshops, or courses to develop professional or academic skills;
- Youth engagement programs;
- Artistic and cultural workshops, joint performances, and exhibitions;
- Cultural heritage conservation and preservation programs;
- Professional and academic exchanges and programs;
- Communication campaign related to human rights, democracy, and environment.
Priority Program Areas:
- Improving English language learning through curriculum development, teacher training, and/or developing partnerships with U.S. education institutions;
- Promoting U.S. culture and values;
- Advancing good governance and democratic values including accountability and human rights in Madagascar and/or Comoros through the promotion of educated civic participation, particularly among youth and women;
- Enhancing youth leadership and engagement;
- Advancing a free and responsible press and combatting disinformation;
- Increasing opportunity for women, girls, minorities, and/or disadvantaged populations;
- Developing skills in innovation technology, STEM, and entrepreneurship; and,
- Improving sustainable management of natural resources and biodiversity conservation through environmental action programs.
Participants and Audiences:
The list below delineates our target audiences:
- Educators and administrators of public or private educational institutions at the primary, secondary, or tertiary level;
- Youth (15 – 35 y/o), particularly students;
- Young professionals, entrepreneurs, and innovators;
- Media professionals;
- Civil society leaders;
- Women, girls, minorities, and disadvantaged populations.
The following types of programs are not eligible for funding:
- Programs relating to partisan political activity;
- Charitable or development activities;
- Construction programs;
- Programs that support specific religious activities;
- Fund-raising campaigns;
- Lobbying for specific legislation or programs;
- Scientific research;
- Programs intended primarily for the growth or institutional development of the organization; or
- Programs that duplicate existing programs.
Authorizing legislation, type and year of funding:
Funding authority rests in the Smith-Mundt Act or the Fulbright-Hays Act. The source of funding is FY2021 Public Diplomacy Funding.
B. FEDERAL AWARD INFORMATION
- Length of performance period: 6 to 24 months
- Number of awards anticipated: Up to 5 awards (depending upon amounts)
- Award amounts: Awards may range from a minimum of $1,000 to a maximum of $20,000
- Total available funding: $100,000 (pending the availability of funds)
- Type of Funding: Fiscal Year 2021 Public Diplomacy Funding
- Anticipated program start date: April 15, 2021
This notice is subject to availability of funding.
Funding Instrument Type: Grants, Fixed Amount Awards, Awards to Individuals, or Cooperative Agreements. Cooperative agreements are different from grants in that PDS staff are more actively involved in the grant implementation.
Program Performance Period: Proposed programs should be completed in 24 months or less.
PDS will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.
C. ELIGILIBITY INFORMATION
- Eligible Applicants
The Public Diplomacy Section encourages applications from the United States, Madagascar, and Comoros:
- Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience;
- Non-profit or governmental educational institutions;
- Governmental institutions.For-profit or commercial entities are not eligible to apply.
- Eligible Applicants
- Cost Sharing or Matching
Cost sharing is not required
Other Eligibility Requirements
Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.
In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations. Individuals are not required to have a DUNS number or be registered in SAM.gov.
D. APPLICATION AND SUBMISSION INFORMATION
- Address to Request Application Package
Application forms required below are available at Grants.gov.
- Content and Form of Application Submission
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be considered ineligible.
Content of Application
- The proposal clearly addresses the goals and objectives of this funding opportunity
- All documents are written in English;
- All budgets are calculated in U.S. dollars;
- All pages are numbered;
- All documents are formatted to 8½ x 11 or A4 paper; and,
- All Microsoft Word documents are single-spaced, 12 point Times New Roman font with a minimum of one-inch margins.
The following documents are required:
- Mandatory application forms
All mandatory application forms are available on the right-hand side of the Grants.gov webpage and at https://www.grants.gov/forms/sf-424-family.html.
– SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance –individuals) at Grants.gov
– SF424A (Budget Information for Non-Construction Programs) at Grants.gov
– SF424B (Assurances for Non-Construction Programs) at Grants.gov
- Summary Coversheet: Cover sheet stating the applicant’s name, organization, and contact information, proposal date, program title, program period, proposed start and end date, and brief purpose of the program.
- Proposal (5 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. Applicants are encouraged to include all the items below for their Project Proposal:
– Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
– Introduction to the Organization or Individual Applying: A description of past and present operations, programs, and grants, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
– Problem Statement: Clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed.
– Program Goals and Objectives: The “goals” describe what the program is intended to achieve. What aspect of the relationship between the U.S. and Madagascar/Comoros will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
– Program Activities: Describe the program activities and how they will help achieve the objectives.
– Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
– Proposed Program Schedule: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
– Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
– Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
– Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
– Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
– Budget Justification Narrative: Complete the mandatory SF-424A Budget Information for Non-Construction Programs (see above). In a separate document, preferably a spreadsheet (Excel or similar), detail each budget expenses. Applicants are encouraged to use the Budget Narrative Template – PDS – Antananarivo (Supplemental to SF424A). This template is offered to assist in the application process but is not required. See section H. Other Information: Guidelines for Budget Submissions below for further information.
- Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
- Attachments (suggested examples):
One-page CV or resume of key personnel who will be leading the program.
- Unique Entity Identifier and System for Award Management (SAM.gov)
All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:
– Unique Identifier Number from Dun & Bradstreet (DUNS number)
– NCAGE/CAGE code
– www.SAM.gov registrationØ Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2BDB123DD47D19158B75F. http://fedgov.dnb.com/webformNCAGE application: Application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspxInstructions for the NCAGEapplication process: https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf For help from within the U.S., call 1-888-227-2423
For help from outside the U.S., call 1-269-961-7766 Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.Ø Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov. SAM registration must be renewed annualyØ Step 3: Submission Dates and Times
Applications may be submitted for consideration at any time before the closing date of June 30, 2021. No applications will be accepted after that date.Ø Step 4: Funding Restrictions
Funding cannot be used for construction or the purchase of alcoholic beverages.Ø Step 5: Other Submission Requirements
All application materials must be submitted by email to the Public Diplomacy Section (PDS) of the U.S. Embassy in Madagascar and Comoros at AntanPASGrants@state.gov.
E. APPLICATION REVIEW INFORMATION
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.
Organizational capacity and record on previous grants: The organization has expertise in its stated field and PDS is confident of its ability to undertake the program. This includes a financial management system and a bank account.
Quality and Feasibility of the Program Idea – The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.
Goals and objectives: Goals and objectives are clearly stated, and program approach is likely to provide maximum impact in achieving the proposed results.
Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Madagascar/Comoros’s priority areas or target audiences.
Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.
Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.
Sustainability: Program activities will continue to have positive impact after the end of the program.
American Content: How will the project promote a better of the United States among the target population.
- Review and Selection Process
A Grants Review Committee will evaluate all eligible applications on a rolling basis and as funding becomes available. All award announcements will be made by September 30, 2021.
For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.
F. FEDERAL AWARD ADMINISTRATION INFORMATION
- Federal Award NoticesFederal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email.The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.Further, the U.S. government reserves the right to reject any or all proposals received.Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities.Organizations whose applications will not be funded will also be notified via email.
- Administrative and National Policy RequirementsTerms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.
2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/about-us-office-of-the-procurement-executive/. Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.
- ReportingReporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.
G. FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact the Public Diplomacy Section (PDS) at: AntanPASGrants@state.gov.
Note: We do not provide any pre-consultation for application related questions that are addressed in the NOFO. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.
H. OTHER INFORMATION
Guidelines for Budget Justification
Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverage
Ambassador’s Special Self Help Program
U.S. DEPARTMENT OF STATE
U.S. EMBASSY ANTANANARIVO
Notice of Funding Opportunity
Funding Opportunity Title: Ambassador’s Special Self-Help Program – Small Grants
Funding Opportunity Number: TBC
Deadline for Applications: June 15, 2021
CFDA Number: 19.700
Total Amount Available: TBD
The U.S. Embassy in Antananarivo of the U.S. Department of State Office announces an open competition for registered NGO and associations interested in submitting applications to carry out projects through the Ambassador’s Special Self Help (SSH) Small Grants Program.
The Ambassador’s Special Self-Help Program provides small grants to assist community development projects that improve basic economic or social conditions in local communities across Madagascar and the Comoros. The program aims to encourage self-reliance within local communities by assisting them with the resources they need to move from a good idea to taking action. The community organization often makes a significant contribution to the project in the form of labor, land, materials, or money. Eligibility is restricted to local NGOs, community associations, and cooperatives. Funding will be distributed, pending Congressional Funding Approval, no later than September 30th. Grants generally range from $3,000 to $10,000 U.S. dollars and must be completed within one year.